Wednesday, April 3, 2013

Office 365 - Site MailBox in replacement to Document Library incoming Mail?

I have to say that I have underestimated the site MailBox feature of Office 365.

As explained on the blog of Benoit Hamet,this feature gives a lot of new capabilities, but it comes with its lot of missing features!

After having activating the web scoped feature "Site Mail Box", I have first been surprised in a wrong way by this feature :

It creates an exchange mail box that can be accessed via the interface and where all the members of your site can pick documents and mails. Isn't it great that only by activating a feature it creates you a exchange mail box for your site? After the excitment, come the questions..
With my local Sharepoint 2007-2010-2013 I can configure my library to receive emails and to store documents. With some mix of Rules/workflows/taxonomy/Item receivers I can even create a string redirection system. can I do that with MailBox? apparently no...

I have then configure my Outlook 2013 in order to get my personal Office365 emails offline. And looking inside the menus (I'm curious) I have found this item "Manage All site mailboxes" on the contextual menu of my personal mailbox. (sorry if I don't put screenshots, but mine is in french!)

The first time I clicked on it, nothing was displayed. The basic reason is that office 365 tries to see whether you are in the member/owner group of the site and if not it doesn't provide you the access to the mailbox (even if you are farm admin like I was). Second Try after having added me in the site owner group. The mail box is displayed and it comes up inside outlook with all the document libraries of the site!

You can apply outlook rules on this mail box! So basically, I can redirect whatever I want using those rules!

Play well!

Other sources :
or/and (french)

1 comment:

  1. I am a site owner and i can drag and drop to the document library folders in outlook client but cannot create exchange rules. how did you do it?